Enterprise Vault.cloud™ Archive Administration Help
- Getting started with Archive Administration
- Archive Overview
- Customer Dashboard
- My Config
- About Provisioning
- About Managed Tags
- About Account Management
- Archive Collectors
- About Exchange Online Archiving
- About Bloomberg Archiving
- About Microsoft Teams Archiving
- Role Management
- Policy Management
- Import Data
- Authentication Management
- AD FS Configuration Guide
- Retention Management
- Continuity Management
- Reports Management
- Notification Management
- Personal.cloud Deployment for IBM Notes
- Archive Administration Updates in Previous Releases
- Archive Administration Known Issues
About Retention Management
From the Retention Management section, you can manage the settings and polices that determine how long archived messages are retained in Enterprise Vault.cloud. By default, Enterprise Vault.cloud retains archived messages indefinitely. If required, you can configure Enterprise Vault.cloud to collect archived messages for removal after those messages have been retained for a defined retention period.
The default retention period is a global setting that determines how long archived messages are retained before they are collected for removal. After you configure the global retention period and enable the storage expiry setting, the collection of archived messages for removal begins. During the daily collection events, any messages that have been retained for longer than the default retention period are scheduled for removal 14 days later. The Retention Administrator receives daily notification emails during the 14-day grace period informing them of the number of archived messages that are scheduled for removal.
Any archived messages that have a matter-level, search-level, or message-level legal hold applied from Enterprise Vault Discovery.cloud are not removed.
Beyond the global retention period, the retention period for archived messages can be extended by creating retention policies to associate with the following policy targets:
Managed tags - A global tag that you create and assign to users. Once you create a managed tag and associate a retention policy, users can apply the tag to archived messages to extend their retention period. The retention period of the associated retention policy determines how long tagged messages are retained in Enterprise Vault.cloud.
Active Directory distribution groups - The distribution groups that are synchronized from Active Directory using ArchiveTools CloudLink. Associating a retention policy with a distribution group extends the retention period of the archived messages for all members of that group. The retention period of the associated retention policy determines how long the messages for the distribution group members are retained in Enterprise Vault.cloud.
Because archived messages are retained in accordance with the longest retention period, you should create retention policies with retention periods that exceed the default retention period.