Enterprise Vault.cloud™ Archive Administration Help
- Getting started with Archive Administration
- Archive Overview
- Customer Dashboard
- My Config
- About Provisioning
- About Managed Tags
- About Account Management
- Archive Collectors
- About Exchange Online Archiving
- About Bloomberg Archiving
- About Microsoft Teams Archiving
- Role Management
- Policy Management
- Import Data
- Authentication Management
- AD FS Configuration Guide
- Retention Management
- Continuity Management
- Reports Management
- Notification Management
- Personal.cloud Deployment for IBM Notes
- Archive Administration Updates in Previous Releases
- Archive Administration Known Issues
Configuring Exchange Online sync
You must configure Exchange Online Sync if you selected the option on the User Management page to manage account provisioning with Exchange Online.
To set up Exchange Online Sync, you must first provide the credentials of a Office 365 account. After successful access to the Exchange Online Archiving service, you can do the provisioning and configuring steps. Finally, you need to schedule the Exchange Online sync.
To configure Exchange Online sync
- Navigate to the Archive Administration portal (old Manage user interface). Do any of the following:
In the left navigation pane, under My Config, select User Management.
On the User Management page, ensure that the Using Office 365 check box is selected. Click Save and then click Go to next step.
Click the Exchange Online link to navigate to the Archive Collectors portal.
Archive Administration navigates you to the My Configuration page and guides you to perform the required configuration steps for the provisioning options you have selected.
In the left navigation pane, select Archive Collectors.
The Archive Collectors portal appears.
The Archive Collectors node appears in the left navigation pane, only when either of the following secondary services is selected:
When the Using Microsoft Office 365 check box is selected on the User Management page.
When the Bloomberg Archiving check box is selected on the Customer Details page of the Customer Service tab.
By default, the Exchange Online page appears.
- On the Credential Management page, select the appropriate credential type to connect to the Exchange Online portal.
You can switch between the modern and the legacy authentication process. This affects how Enterprise Vault.cloud connects to Microsoft to get your tenant information.
If you want to select the modern authentication method, select the Azure AD registered app configuration option. Specify the following:
Client ID (also known as Registered Azure AD application ID) is the unique identifier that gets generated while setting up the modern authentication in Azure AD.
Provide this application ID in this field.
This is a Primary Domain for the Azure AD tenant. You can get this ID from the Tenant Information section on Overview page of Azure AD portal.
Certificate is the Self-signed .PFX file.
If a certificate is already uploaded, the Use existing certificate option appears by default. The thumbprint and expiry details of this certificate appears.
To upload a new certificate, select the Use new certificate option, and upload the .PFX file.
This is a password used for the self-signed certificate.
Provide this password when you upload a new certificate.
If you want to use legacy authentication option, select the PowerShell credential + Exchange services credentials option. Specify the following:
Provide the credentials for an Exchange Online account under which Exchange Online Sync can run the PowerShell commands to synchronize the accounts.
Username: Enter the email address of an Exchange Online account that has the required permissions.
Password: Enter the password for the Exchange Online account.
Exchange web services credentials
Provide the credentials for an Exchange Online account under which Exchange Online Sync can run the Exchange web services commands to synchronize the accounts.
Use the same credentials as PowerShell: It is recommended to select this check box, to use the same account that you specified for running the PowerShell commands. Unless you have a requirement to use a different account, ensure that this check box is selected, and go on to the next step. To use a different Exchange Online account to deploy the web folders, clear this check box and enter the account's Username and Password.
- Click Test to verify connection with Exchange Online endpoint.
- Click Save to navigate to the Provisioning and configuration tab.
Else, you can manually to the Provisioning and configuration tab. The application displays the connection confirmation notification and the last successful connection date and time. This notification disappears in a few seconds.
- On the Provisioning page, do the following steps:
Synchronize user name from
Select one of the following options:
Email Address: Select this option to match the Username with the primary email address associated with the archive account.
User Principal Name: Select this option to match the Username with the user principal name associated with the archive account.
Select one of the following options:
Provision specific domains: Select this option to choose the Exchange Online domains for which you want to provision archive accounts. Then click Specify Domains and select the required domains from the list. The Select Domains check box lists all the domains that are associated with the configured Exchange Online account. To set a primary domain, select Set as Primary for the required domain. When you have chosen the domains, click OK to save the options you selected.
Provision all domains: Select this option to provision archive accounts for all the Exchange Online domains that are associated with the configured Exchange Online account.
Select one of the following options:
Provision Distribution Lists: Select this option to create archive accounts for the users that are associated with specific Exchange Online distribution lists for your company. Then click Specify Lists and select the required distribution lists. When you have chosen the distribution lists, click OK to save the options you selected.
Provision Dynamic Distribution Lists: Select this option to create archive accounts for the users that are associated with specific Exchange Online dynamic distribution lists for your company. Then click Specify Lists and select the required dynamic distribution lists. When you have chosen the dynamic distribution lists, click OK to save the options you selected.
Provision all users: Select this option to provision archive accounts for all the users in the domains that you specified in the previous step.
Select whether to provision journaling for Exchange Online Sync manually or automatically:
Manually provision journaling in Exchange Online: Select this option if you want to configure Exchange Online journaling manually from within the Exchange Online interface. If you choose this option, you must configure a suitable journaling rule manually in Exchange Online before you attempt to run a synchronization.
Choose manual provisioning if you want to configure specific journaling rules, for example to journal for a named distribution group. Otherwise you can choose automatic provisioning.
For information on how to configure journaling manually for Exchange Online Sync, see Setting up Exchange Online journaling in the Enterprise Vault.cloud Journaling Guide.
The journal address that you must provide if you configure Exchange Online journaling manually is shown in the Journal address box under the Automatically provision journaling in Exchange Online option.
Automatically provision journaling in Exchange Online: Select this option to let Archive Administration configure a journaling rule automatically in Exchange Online. Archive Administration attempts to create the journaling rule when you click Next at the end of this procedure. The rule journals all items to the assigned Exchange Online journal address. Archive Administration prepopulates the Journal address box with the Exchange Online journal address that Enterprise Vault.cloud has assigned to your company.
You must also set up a send connector for Exchange Online. See Setting up Exchange Online journaling in the Enterprise Vault.cloud Journaling Guide.
Personal Archive Deployment Options
Under Web Folder Configuration, specify the following details:
Deploy Web Folder to Exchange Online: Select this check box if you want Exchange Online Sync to deploy a Personal.cloud web folder when it provisions an archive account.
Archive Folder Name: Enter the name to use for the Personal.cloud web folder, such as Personal Archive.
Archive Folder URL: Enter your access URL for Personal.cloud.
Under Personal Archive Access, configure whether Enterprise Vault.cloud automatically enables access to Personal.cloud and sends a welcome message email to each user.
Enable Personal Archive access and send Welcome Message: Select this option to enable Personal.cloud access to each account that is provisioned, and to enable welcome messages to be sent to the provisioned users. If you select this option, you must select one of the sub-options.
Don't send Welcome Message if already sent: Select this option to send a welcome message to a provisioned user only once. This is the default option.
Send Welcome Message anyway: Select this option to send a welcome message every time that Exchange Online Sync synchronizes the account, even if a welcome message was sent previously.
Click the Compose Welcome Message Template link to create a new welcome message notification.
Under Administration Roles to Notify, do the following:
Show Notify Roles: Click this option to select the roles you want to get notified. Expand the role to view number of users available under that role.
Show Custom Roles: Click this option to select the customized roles you have created.
- Click Next to save the provisioning details, and navigate to the Configuration page.
- On the Configuration page, do the following steps:
Synchronize Shared Mailboxes
Select this check box to target every shared mailbox for synchronization in all of your Exchange Online domains.
Mailbox Delegate Permissions
Select one of the following options to decide further action.
Do not synchronize delegation permissions: Perform no synchronization of mailbox delegation permissions. If any mailbox delegation permissions are already synchronized, these remain unaffected.
Synchronize delegation permissions: Synchronize the delegation permissions that are applied to the targeted mailboxes. In Personal.cloud a user is then able to access the archived content for each mailbox to which they have been granted delegate access.
Remove synchronized delegation permissions: Remove any synchronized Exchange Online delegation permissions. All delegated access to Exchange Online archives is removed.
- Click Next to save the configuration details, and navigate to the Exchange Online Sync Schedular page.
- On the Exchange Online Sync Schedular page, do the following steps:
Select this option to set up a synchronization schedule. Specify the start date and time for initiating the sync.
Select this option to run the Exchange Online synchronization on demand. Click Run Now for initiating the sync.
- Click Next to navigate to the Summary page.
- On the Summary page, ensure the details. In case, you want to modify anything, click Edit to navigate to corresponding page.