Enterprise Vault™ Introduction and Planning
- About this guide
- Overview of Enterprise Vault
- How Enterprise Vault works
- About Enterprise Vault indexing
- About Enterprise Vault tasks
- About Enterprise Vault services
- About the Archive Discovery Search Service
- About the Enterprise Vault Outlook Add-In
- About Enterprise Vault Search
- Enterprise Vault administration
- About reporting and monitoring in Enterprise Vault
- Exchange Server archiving
- About Exchange Server archiving and user mailboxes
- Exchange Server and journal mailbox archiving
- Exchange Public Folder archiving
- File System Archiving
- Archiving Microsoft SharePoint servers
- Domino mailbox archiving
- Domino Journal archiving
- SMTP Archiving
- Skype for Business Archiving
- Enterprise Vault Accelerators
- About Compliance Accelerator
- The Compliance Accelerator client application
- About Discovery Accelerator
- Discovery Accelerator client application
- Building in resilience
- About Enterprise Vault and VCS
- About Enterprise Vault and Windows Server Failover Clustering
- About Enterprise Vault building blocks
- Planning component installation
- Where to set up the Enterprise Vault Services and Tasks
- Installation planning for client components
- Planning your archiving strategy
- How to define your archiving policy for user mailboxes
- How to plan the archiving strategy for Exchange public folders
- How to plan settings for retention categories
- How to plan vault stores and partitions
- About Enterprise Vault reports
The process of File System Archiving
Once you have configured File System Archiving, Enterprise Vault archives files according to the schedule for each task. Enterprise Vault selects files that meet the criteria you have defined in the archiving rules.
For example, the rules cover the following:
Last access time or modification time
Enterprise Vault automatically creates an archive for each Archive Point and then selects and stores files according to the rules. The files are then replaced with shortcuts, or deleted, according to the policy setting.
Depending on the safety copy settings in the vault store properties, the original files may remain in place until the vault store has been backed up and then be replaced with shortcuts.
Figure: File System Archiving process example shows the Enterprise Vault components involved when archiving files from a file server.
In this example, placeholder shortcuts are being used on an NTFS file system, so the Placeholder Service (part of the FSA Agent) is installed on the file server. Two Archive Points have been created on the file server to mark the top of the folder structures to be archived. Two archives will be created, one for each Archive Point.
On the Enterprise Vault server, a volume policy defines what files are to be archived. The File System Archiving Task runs under the control of the Task Controller Service according to the task schedule.
When a file is archived, the Enterprise Vault Storage Service converts the file to HTML, if possible, and stores the file in the archive. Using the HTML, the Indexing Service indexes the details and content of the file, so that users can later search for the file.
If many of items are being archived at once, you can speed up the archiving process by disabling indexing. Items can be indexed later, when the Enterprise Vault storage service computer is quiet, by rebuilding the archive indexes.