Enterprise Vault™ Introduction and Planning
- About this guide
- Overview of Enterprise Vault
- How Enterprise Vault works
- About Enterprise Vault indexing
- About Enterprise Vault tasks
- About Enterprise Vault services
- About the Archive Discovery Search Service
- About the Enterprise Vault Outlook Add-In
- About Enterprise Vault Search
- Enterprise Vault administration
- About reporting and monitoring in Enterprise Vault
- Exchange Server archiving
- About Exchange Server archiving and user mailboxes
- Exchange Server and journal mailbox archiving
- Exchange Public Folder archiving
- File System Archiving
- Archiving Microsoft SharePoint servers
- Domino mailbox archiving
- Domino Journal archiving
- SMTP Archiving
- Skype for Business Archiving
- Enterprise Vault Accelerators
- About Compliance Accelerator
- The Compliance Accelerator client application
- About Discovery Accelerator
- Discovery Accelerator client application
- Building in resilience
- About Enterprise Vault and VCS
- About Enterprise Vault and Windows Server Failover Clustering
- About Enterprise Vault building blocks
- Planning component installation
- Where to set up the Enterprise Vault Services and Tasks
- Installation planning for client components
- Planning your archiving strategy
- How to define your archiving policy for user mailboxes
- How to plan the archiving strategy for Exchange public folders
- How to plan settings for retention categories
- How to plan vault stores and partitions
- About Enterprise Vault reports
How to access items in archives
One of the main drawbacks of conventional archiving applications is the high cost of finding and retrieving items from storage. In Enterprise Vault, item properties and content are indexed to enable fast searching of archived items.
Enterprise Vault can be configured to leave shortcuts to archived items in the original location (Exchange Server mailbox, public folder, PST file, Domino mail file, file system folder or SharePoint server). The shortcuts provide a text or HTML preview of the item. Users can double-click shortcuts to view the original item in its associated application or the contents of the shortcut, depending on how you configure Enterprise Vault. The user can save the item to their local computer or use options in an Enterprise Vault client to restore the item to its original location, depending on permissions, or to a specified location.
With SharePoint archiving, you can restore items from SharePoint document libraries but not social content items.
The Enterprise Vault Outlook Add-In includes the Virtual Vault feature. With Virtual Vault enabled, users can access their archives in the Outlook Navigation Pane. To the user, the archive looks similar to their mailbox or personal folders.
Enterprise Vault components for OWA can be set up on Exchange Servers to enable OWA users to manage archived items in mailboxes and public folders. OWA users do not require the Enterprise Vault Outlook Add-In to be installed on their desktop computers.
MAPI over HTTP and RPC over HTTP connections to Exchange Server mailboxes are also supported by Enterprise Vault. RPC over HTTP users do require the Enterprise Vault Outlook Add-In to be installed on their desktop computers.
Various browser-based components that users can launch from within the above mail clients or directly from a web browser, and that let the users browse their archives and search for archived items.
All the client features except the Enterprise Vault Client for Mac OS X are currently available in the following languages:
The Enterprise Vault Client for Mac OS X is currently available in English, French, German, Spanish, and Japanese only.
For a full list of the operating systems on which Enterprise Vault client features are supported, including opening shortcuts to archived items, see the Enterprise Vault Compatibility Charts.
Figure: How users access stored items gives an overview of the process involved when users access Enterprise Vault archives using the Enterprise Vault clients.
For example, suppose that a user searches for an item stored in an archive. The request goes to the Enterprise Vault tasks and services, which perform the search and return a list of the search results to the user. The user then clicks the link to view the required item. Again, this request is passed to Enterprise Vault tasks and services, which return to the user an HTML version of the item or the item in its original format, depending on how the system has been configured.
In addition to searching and viewing items, users can restore items and, if permitted, delete items from archives.
The administrator can control which functionality is available to users.