Enterprise Vault™ Introduction and Planning
- About this guide
- Introduction
- Overview of Enterprise Vault
- How Enterprise Vault works
- About single instance storage
- About Enterprise Vault indexing
- About Index Server groups
- About Enterprise Vault Administration Console
- About Enterprise Vault sites, Directory, and Directory database
- About Enterprise Vault tasks
- About Enterprise Vault services
- About the Enterprise Vault Outlook Add-In
- About IMAP access to Enterprise Vault archives
- About the Enterprise Vault Client for Mac OS X
- About Microsoft Exchange forms
- About OWA Extensions
- About the Office Mail App for OWA 2013 and later and Outlook 2013 and later
- About Enterprise Vault extensions for Notes
- About Enterprise Vault Search
- About Enterprise Vault monitoring and reporting
- FIPS 140-2 compliance
- Enterprise Vault administration
- About Enterprise Vault administration
- Administration Console configuration of archiving
- Administration accounts and roles
- How to archive PST file contents
- How to archive NSF file contents
- How to export archived items
- Welcome message and other notifications
- About reporting and monitoring in Enterprise Vault
- How to script management tasks
- Checklist of day-to-day management tasks
- Exchange Server archiving
- Exchange Public Folder archiving
- File System Archiving
- About File System Archiving
- About File archiving policies
- About shortcut files with File System Archiving
- About setting up File System Archiving
- File System Archiving in a clustered environment
- The process of File System Archiving
- How File System Archiving handles older versions of archived files
- How File System Archiving synchronizes permissions
- File System Archiving reports
- How to restore files with File System Archiving
- About FSAUtility
- How to back up and scan shortcut files with File System Archiving
- Pass-through recall for placeholder shortcuts with File System Archiving
- Retention Folders and File System Archiving
- FSA Reporting
- Archiving Microsoft SharePoint servers
- Domino mailbox archiving
- Domino Journal archiving
- SMTP Archiving
- Skype for Business Archiving
- Enterprise Vault Accelerators
- About the Enterprise Vault Accelerators
- Differences between the Enterprise Vault Accelerators
- About Compliance Accelerator
- About Discovery Accelerator
- Building in resilience
- Planning component installation
- About planning component installation
- About valid computer names for Enterprise Vault servers
- Prerequisites for Enterprise Vault components when planning installation
- Factors to consider when planning deployment of Enterprise Vault components
- Enterprise Vault Directory Service installation planning
- Where to set up the Enterprise Vault Services and Tasks
- How to plan installing Exchange Mailbox Archiving Tasks
- How to plan installing Exchange Journaling Tasks
- How to plan installing Exchange Public Folder Tasks
- How to plan installing Domino Journaling and Mailbox Archiving Tasks
- How to plan installing the Move Archive task
- How to plan installing the Storage Service
- How to plan installing the Indexing Service
- How to plan installing the Shopping Service
- How to plan installing File System Archiving
- How to plan installing SharePoint Archiving
- How to plan installing SMTP Archiving
- How to plan installing Accelerator Services
- Enterprise Vault databases and planning their installation
- Vault store groups and vault stores installation planning
- Administration Console installation
- Installation planning for client components
- Planning your archiving strategy
- About archiving strategies
- Where to define default settings for the Enterprise Vault Site
- How to allow users flexibility
- How to plan the types of items to archive
- How to define your archiving policy for user mailboxes
- How to plan the archiving policy for journal mailboxes
- How to plan the archiving strategy for Exchange public folders
- How to plan an archiving strategy for FSA
- How to plan a strategy for SharePoint archiving
- How to plan settings for retention categories
- How to plan the automatic deletion of archived items
- How to plan PST migration
- How to plan NSF migration
- How to plan shared archives
- How to plan vault stores and partitions
- How to plan single instance storage
- About Enterprise Vault reports
How to access items in archives
One of the main drawbacks of conventional archiving applications is the high cost of finding and retrieving items from storage. In Enterprise Vault, item properties and content are indexed to enable fast searching of archived items.
Enterprise Vault can be configured to leave shortcuts to archived items in the original location (Exchange Server mailbox, public folder, PST file, Domino mail file, file system folder or SharePoint server). The shortcuts provide a text or HTML preview of the item. Users can double-click shortcuts to view the original item in its associated application or the contents of the shortcut, depending on how you configure Enterprise Vault. The user can save the item to their local computer or use options in an Enterprise Vault client to restore the item to its original location, depending on permissions, or to a specified location.
With SharePoint archiving, you can restore items from SharePoint document libraries but not social content items.
To enable users to access archives, search for items and manage archived items, the following Enterprise Vault client features are available:
The Enterprise Vault Outlook Add-In and the Enterprise Vault Client for Mac OS X can be installed on user desktops to enable users to search mailbox archives and manage archived items.
The Enterprise Vault Outlook Add-In includes the Virtual Vault feature. With Virtual Vault enabled, users can access their archives in the Outlook Navigation Pane. To the user, the archive looks similar to their mailbox or personal folders.
Users can access their Exchange archives and Internet mail archives from IMAP-enabled devices and applications.
Enterprise Vault components for OWA can be set up on Exchange Servers to enable OWA users to manage archived items in mailboxes and public folders. OWA users do not require the Enterprise Vault Outlook Add-In to be installed on their desktop computers.
MAPI over HTTP and RPC over HTTP connections to Exchange Server mailboxes are also supported by Enterprise Vault. RPC over HTTP users do require the Enterprise Vault Outlook Add-In to be installed on their desktop computers.
Various browser-based components that users can launch from within the above mail clients or directly from a web browser, and that let the users browse their archives and search for archived items.
All the client features except the Enterprise Vault Client for Mac OS X are currently available in the following languages:
|
|
|
The Enterprise Vault Client for Mac OS X is currently available in English, French, German, Spanish, and Japanese only.
For a full list of the operating systems on which Enterprise Vault client features are supported, including opening shortcuts to archived items, see the Enterprise Vault Compatibility Charts.
Figure: How users access stored items gives an overview of the process involved when users access Enterprise Vault archives using the Enterprise Vault clients.
For example, suppose that a user searches for an item stored in an archive. The request goes to the Enterprise Vault tasks and services, which perform the search and return a list of the search results to the user. The user then clicks the link to view the required item. Again, this request is passed to Enterprise Vault tasks and services, which return to the user an HTML version of the item or the item in its original format, depending on how the system has been configured.
In addition to searching and viewing items, users can restore items and, if permitted, delete items from archives.
The administrator can control which functionality is available to users.