Enterprise Vault™ Introduction and Planning

Domino mailbox archiving retention folders

The Retention Folder feature enables you to create a single folder or a hierarchy of folders automatically in users' mail files. Enterprise Vault archives these folders according to policies that you assign. If a user deletes any folders in the retention folder hierarchy, Enterprise Vault automatically recreates them.

You specify the retention folders and their retention categories in retention plans. You can create as many retention plans as you require.

You use Enterprise Vault provisioning groups to apply retention plans to mail files. Thus, different users can have different retention folders with the appropriate retention categories. You can also define a default retention plan that Enterprise Vault applies to all users for whom a specific plan is not defined.

If a user moves a retention folder, the folder does not retain the retention plan settings. Items that are archived in the future will be archived according to the policy that applies to the folder in its new location. Items that have already been archived from the folder are unaffected and retain the original retention category.

If a user creates a subfolder beneath a retention folder, that subfolder inherits the retention folder settings. For example, if you create a 'Projects' folder users could then create a subfolder for each project. The subfolders would automatically use the retention folder settings from the parent 'Projects' folder.

You create an XML file in which you define the retention plans. You then use the EVDominoRetentionPlans command-line tool to upload the XML file to Enterprise Vault.

For details of how to create Domino retention plans, see the "Domino Retention Plan Tool" chapter of the Utilities guide.