Enterprise Vault™ Setting up SMTP Archiving
- About this guide
- Introducing Enterprise Vault SMTP Archiving
- Installing SMTP Archiving
- Configuring SMTP Archiving
- Configuring the Enterprise Vault SMTP Servers in the site
- Adding an SMTP Archiving task and holding folder
- Configuring retention categories and retention plans
- Creating SMTP policies
- Configuring archives for SMTP messages
- Provisioning users for SMTP Group or SMTP Mailbox Journaling
- Using the SMTP dashboard
- PowerShell cmdlets
- Appendix A. Configuring target address rewriting
Managing cascading retention settings on multiple archives
In Enterprise Vault 12.3 and later, you can assign multiple archives to an SMTP Journaling routing address, or an SMTP Group Journaling provisioning group. All archives that are assigned to the target must have the same retention settings.
Enterprise Vault automatically manages retention settings on the archives that are assigned to a routing address or an SMTP Group Journaling provisioning group. If you change the retention settings on one of the archives assigned to a provisioning group, Enterprise Vault applies the change to the other archives in that provisioning group. If you change the retention settings on any archive or target, Enterprise Vault updates the retention settings of all associated archives. For this reason, we recommend that you configure each routing address and each SMTP Group Journaling provisioning group to use different archives or apply the same retention settings to all your groups.
For SMTP Mailbox Journaling provisioning groups, the retention setting of the provisioning group is applied to all the targets in that group. If you change the retention settings on the archive of a target user in an SMTP Mailbox Journaling provisioning group, Enterprise Vault does not cascade the change to other archives in the group, as in SMTP Journaling and SMTP Group Journaling. However, the provisioning task restores the provisioning group retention to the archive on the next provisioning run.
Consider the example that is shown in Figure: Routing address assigned to multiple archives . If you change the retention setting of firstname.lastname@example.org or SMTPArchive1 to, say, RetPlan2; the retention setting of ExchJrnlArchive1 and SharedArchive1 will also change to RetPlan2.
In the example that is shown in Figure: Multiple targets assigned to common archives, the archive SMTPArchive1 is common to both email@example.com and firstname.lastname@example.org. If you change the retention setting of either target or any of the archives, say, ExchJrnlArchive1, Enterprise Vault cascades the change to all the other archives as well: SMTPArchive1, ExchJrnlArchive2, SharedArchive1, and SharedArchive2.
The retention settings cascading update can happen in the following scenarios:
When you create a routing address and assign archives that are configured to use the retention category of the target, and then choose to apply a retention plan to the target. The New SMTP Target wizard applies the retention plan to the listed archives.
When you create an SMTP Group Journaling provisioning group and assign archives that are configured to use the retention category of the target, and then choose to apply a retention plan to the group. The New Provisioning Group wizard applies the retention plan to the listed archives.
When you change the retention settings by editing the properties of the archive.
When you change the retention settings by editing the properties of the target. Note that if the target is associated with a retention plan, you need to edit the archive properties to change the retention settings.
The retention settings cascading update applies to archive types SMTP, Shared, Exchange Journal, and Domino Journal only.
You can also update the retention settings using the Set-EVArchive, New-EVSMTPTarget, and Set-EVSMTPTarget PowerShell cmdlets.