Enterprise Vault™ Setting up SMTP Archiving
- About this guide
- Introducing Enterprise Vault SMTP Archiving
- Installing SMTP Archiving
- Configuring SMTP Archiving
- Configuring the Enterprise Vault SMTP Servers in the site
- Adding an SMTP Archiving task and holding folder
- Configuring retention categories and retention plans
- Creating SMTP policies
- Configuring archives for SMTP messages
- Provisioning users for SMTP Group or SMTP Mailbox Journaling
- Using the SMTP dashboard
- PowerShell cmdlets
- Appendix A. Configuring target address rewriting
About SMTP Group Journaling
SMTP Group Journaling was previously known as Selective SMTP Journaling.
You can implement SMTP Group Journaling if you want Enterprise Vault to archive only messages to or from specific addresses. Enterprise Vault can store all the messages in the same archive, or in several different archives. For example, in Figure: Example of SMTP Group Journaling the messages to and from all the senior managers in example.com are archived in a separate archive. The messages to and from VP1, VP2, and VP3 are stored in the archive called VP mail. The addresses for these managers are added as SMTP targets and enabled for archiving. The addresses email@example.com and firstname.lastname@example.org are not configured as SMTP targets.
The address, All_VPs@example.com, is the SMTP address for a distribution list that includes all the senior managers in the company. To ensure that Enterprise Vault finds the selected target addresses in distribution lists, hub transport servers must expand the distribution lists in journaled messages. This must be done before the messages are sent to Enterprise Vault SMTP servers.
As in SMTP Journaling, the relay MTAs BCC or journal copies of all messages to the Enterprise Vault SMTP routing address. The Enterprise Vault SMTP server recognizes the routing address as a target address, and puts the message in the SMTP holding folder. The SMTP Archiving task then processes the messages in the holding folder, and archives them according to the target configuration settings.
To simplify the creation and maintenance of SMTP Group Journaling targets, we recommend that you create provisioning groups for the users that you want to add as targets. You can create different provisioning groups for different groups of target users. When you create a provisioning group, you select the archives for that group. Enterprise Vault automatically maintains the consistency of retention settings across the archives assigned to a group.
If you are implementing both SMTP Journaling and SMTP Group Journaling, the advanced SMTP site setting,, lets you control where messages are stored. You can archive target users' messages in the SMTP Journaling archives and in the SMTP Group Journaling archives, or only in the SMTP Group Journaling archives.
The archive types that can be used for SMTP Group Journaling are SMTP, Shared, Exchange Journal, or Domino Journal archives. In archive types that contain folders, such as SMTP archives, the SMTP Archiving task stores the messages in the Inbox. Other journal archive types, such as Shared and Exchange Journal archives, do not contain folders. In these archives, the task stores the messages in the root of the archive. If you create an archive in SMTP Group Journaling provisioning group, and create a new SMTP archive as part of the process, Enterprise Vault creates an SMTP archive.
If a message contains several of the target email addresses, a copy of the message may be stored in more than one archive. Enterprise Vault implements single-instance storage as permitted by the vault store configuration.