Enterprise Vault™ Setting up SMTP Archiving
- About this guide
- Introducing Enterprise Vault SMTP Archiving
- Installing SMTP Archiving
- Configuring SMTP Archiving
- Configuring the Enterprise Vault SMTP Servers in the site
- Adding an SMTP Archiving task and holding folder
- Configuring retention categories and retention plans
- Creating SMTP policies
- Configuring archives for SMTP messages
- Provisioning users for SMTP Group or SMTP Mailbox Journaling
- Using the SMTP dashboard
- PowerShell cmdlets
- Appendix A. Configuring target address rewriting
SMTP Archiving components
To implement SMTP Archiving, you install the Enterprise Vault SMTP Archiving components and the Enterprise Vault server components on the computers that you want to perform SMTP Archiving. Table: Overview of SMTP Archiving components provides an overview of the main components of SMTP Archiving. You can configure SMTP Archiving using the Enterprise Vault Administration Console, or Enterprise Vault PowerShell cmdlets.
Table: Overview of SMTP Archiving components
The SMTP server is implemented as the Windows service, Enterprise Vault SMTP service. This service is displayed in the Windows Services Console, but not in the Enterprise Vault Administration Console.
The SMTP server manages SMTP connections, and receives messages that are sent to the Enterprise Vault SMTP server by relay Message Transfer Agents (MTAs), such as Exchange Server, or SMTP servers. The Enterprise Vault SMTP server stores the messages as .eml files in the SMTP holding folder.
An Enterprise Vault SMTP server can host only one SMTP server.
The SMTP Archiving task processes the email files in the holding folder as follows:
SMTP Provisioning task
The SMTP Provisioning task processes the members of provisioning groups. The task automatically creates SMTP targets for the users and addresses in the provisioning groups, and applies the same policy and retention to all the members of the same group.
For SMTP Mailbox Journaling, the task automatically creates an Internet Mail archive for each member of the provisioning group. If an Internet Mail archive already exists for a group member, the task links the archive to the SMTP target.
The SMTP holding folder is a local folder that is assigned to the SMTP Archiving task. The folder location is in the SMTP Archiving task properties. The Enterprise Vault SMTP server places messages in the folder for the archiving task to process.
Messages that the archiving task fails to archive are not deleted automatically from the holding folder. The messages are placed in a Failed subfolder.
An SMTP policy is assigned to an SMTP target address. The policy defines how the SMTP Archiving task manages journal reports and X-Headers, when archiving messages that contain the target address.
Manual targets are the SMTP target addresses that you add individually. For example, you add SMTP routing addresses as manual targets.
Prior to Enterprise Vault 12.3, all SMTP target addresses were added as manual targets. However, in Enterprise Vault 12.3 and later, we recommend that you use provisioning groups to add target addresses other than routing addresses.
SMTP provisioning groups
SMTP provisioning groups facilitate the creation and management of large numbers of SMTP targets for SMTP Group and Mailbox Journaling. The SMTP provisioning task processes the provisioning groups.
An SMTP archive is a journal type archive that you can use for SMTP Journaling and SMTP Group Journaling. If you create archives in the new SMTP target or new SMTP Group Journaling provisioning group wizard, you can only create SMTP archives.
However, if you select existing archives for SMTP Journaling and SMTP Group Journaling targets, the following types of archive are supported: SMTP, Shared, Exchange Journal, and Domino Journal.