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Arctera™ Insight Personal Archive Help

Last Published: 2025-10-03

Product(s): Veritas Alta Archiving (1.0)

Creating a new search

The Advanced Search feature provides a unified search experience across multiple data sources, helping you quickly locate relevant information in your personal archive. It delivers a consolidated, intuitive, and flexible search interface that enables faster retrieval of information across communication and content platforms.

After the results load, you can preview emails and collaboration items.

Note: If the InsightBook feature is enabled, you can also create a new InsightBook directly from this tab. See About InsightBooks.

To create a new search

Select the Advanced Search tab.

To perform advanced search, specify the following inputs in the Advanced Search tab.

Filters

Expand Filters and set the filter operator values. The operators are explained in a table below.

Select All to match all conditions you have provided.
Select Any to match any of the conditions you have provided.
Click + to add new search clauses, and complete a new row for each clause.
Click - to remove search clauses that are not required.
Searches are not case-sensitive. The search supports phrase search, Boolean operators, proximity search, and wildcard search.
See Search syntax.

The Filter operators are listed below:

Message	Entire Message	Contains / Doesn't Contain
	Subject + Body	Contains / Doesn't Contain
	Subject	Contains / Doesn't Contain
	Body	Contains / Doesn't Contain
	Inbound Message (AND)	Yes / No
	Outbound Message (AND)	Yes / No
	Is Hidden	Yes / No
	IP Header	Contains / Doesn't Contain
Date Sent/Modified(AND)	Is Equal To	Select a date
	Before	Select a date
	After	Select a date
	Within Range	Select a date range
Participants	All Senders and Recipients	Contains / Doesn't Contain
	Senders Only	Contains / Doesn't Contain
	Recipients Only	Contains / Doesn't Contain
	To/Cc	Contains / Doesn't Contain
	To	Contains / Doesn't Contain
	Bcc	Contains / Doesn't Contain
Attachment	Has Attachment	Yes / No
	File/Attachment Name	Contains / Doesn't Contain
	File Attachment Type	Contains / Doesn't Contain See Searchable attachment types.
Source Type	Is: Filters results that match the selected source type(s) Is Not: Excludes results that match the selected source type(s).	Select one or more sources as needed.

To perform query search, specify the following inputs in the Query Search tab.

Note:

Use the scroll bar to view the lengthy queries.

Guidelines for specifying queries

The application supports query searches only if the following necessary conditions are followed. Else, the application displays corresponding errors.

Conditions		Examples
Operator-specific conditions
	The search criteria must be used after the operator and before the query text.	*Correct* subject:hi OR attachments:test *Incorrect* subject:hi OR test
	The AND/OR/NOT operators must be written in capital letters.	*Correct* subject:text1 AND textbody:text2 OR attflag:true *Incorrect* subject:text1 and textbody:text2 or attflag:true
	The AND/OR logical operator is missing.	*Correct* EntireMessage:test AND NOT Entiremessage:hi *Incorrect* EntireMessage:test NOT Entiremessage:hi
Spaces-specific conditions
	The extra space(s) between operators is not allowed.	*Correct* (NOT subject: test AND NOT textbody :test)
	The space after bracket is not allowed.	*Correct* (NOT subject: text1) *Incorrect* ( NOT subject: text1)
	The space before colon is not allowed.	*Correct* (NOT subject: test AND NOT textbody:test) *Incorrect* (NOT subject : test AND NOT textbody :test)

Click Search.
To review emails, access the Email tab and click the item you want to review. It supports hit highlighting functionality. See About Hit Highlighting.
To review collaboration messages, access the Collaboration tab and click the item you want to review. It supports hit highlighting functionality. See About Hit Highlighting.
(Optional) If you want to create a new InsightBook for this search result, click Create InsightBook.
The Create InsightBook pop-up appears as shown below.
Type a unique name and provide description of the Insightbook. Click Save. For more information, See Creating InsightBooks.
Note: The InsightAI icon is visible only if this service is enabled for your account. Acting as your built-in AI assistant based on Open AI GPT-4.1 Nano model, it delivers faster, smarter, and more reliable answers from both new and saved searches by generating context from emails, collaboration messages, and files. You can use the predefined prompts or enter your own prompt (query) to generate context.