Enterprise Vault™ Guide for Outlook Users (Full Functionality)
- Introducing Veritas Enterprise Vault
- Setting up Enterprise Vault
- Enterprise Vault options and mailbox icons
- Working with archived items
- Storing and restoring items
- Managing Enterprise Vault archiving
- PST file migration
About Enterprise Vault and your Outlook mailbox
Enterprise Vault automatically moves emails and their attachments from the folders in your Outlook mailbox to an online storage area that is called a vault. This process is called archiving. Enterprise Vault runs automatically and usually performs archiving at off-peak times.
After Enterprise Vault archives emails, they remain available to you in Outlook in the following ways:
Most administrators set up Enterprise Vault so that there is a shortcut in your mailbox to each archived email. A shortcut replaces the email in the mailbox folder and provides instant access to the archived email. The shortcut has the following special icon in the Outlook item list:
A shortcut looks like the original email and behaves in a similar way. For example, you can open an email from its shortcut, forward and reply to the email, and copy or move it to another folder. Your administrator can configure Enterprise Vault so that shortcuts expire after a certain time. An expired shortcut disappears from the mailbox, but the archived item is still in your vault.
If your administrator has enabled it, Outlook displays your vault as a Virtual Vault in the Navigation Pane.
Your administrator can set up Enterprise Vault so that it archives Outlook items other than emails. If so, you may see archived Outlook calendar items, tasks, contacts, or notes in your Virtual Vault in the appropriate folder view.
Although archiving is automatic, your administrator may have set up Enterprise Vault so that you can choose to do any of the following:
Store items in the vault yourself at any time. When you store an item, Enterprise Vault adds it to your vault as an archived item. Enterprise Vault treats the items that you have stored in the same way as any other archived item.
Restore archived items; that is, move or copy archived items back into your mailbox in their original format. You do not need to restore archived items to forward them or reply to them, or to perform other actions.
Migrate personal storage table (.PST) files to Enterprise Vault. Outlook automatically creates PST files to save email communication data locally. These files often appear in Outlook with a folder name of 'Personal Folders'. Enterprise Vault does not normally archive any information that is held in your PST files on your computer. However, depending on how your administrator has configured PST file migration either the administrator can archive these items for you or you can choose to migrate PST files to Enterprise Vault.
If you have access to more than one Microsoft Exchange account, note that you can only use Enterprise Vault actions on items in the primary mailbox. The primary mailbox is the first Exchange mailbox that was added to your Outlook profile.