Enterprise Vault™ Administrator's Guide

Whether the retention category that you have associated with the retention folder overrides the individual retention categories on the items in the folder. The options are as follows:

• Item. Enterprise Vault automatically expires each item according to its individual retention category rather than the retention category that you have associated with the retention folder.

• Folder. Enterprise Vault automatically expires each item according to the retention category that you have associated with the retention folder. This retention category overrides the item's individual retention category.

  Note:

  You cannot choose the Folder option if you have associated your retention plan with a classification policy that allows the classification feature to update the retention categories of individual items. In this case, classification overrides all other methods of assigning retention categories.

  For more information on the classification feature, see the Classification guides.

The scope of the retention settings that you have defined for this folder. The options are as follows:

• ThisFolderOnly. The settings apply to the items in the retention folder, but not to the items in its subfolders.

• ThisFolderAndAllSubfolders. The settings apply to the items in both the retention folder and all its subfolders.

• AllSubfolders. The settings apply to the items in the subfolders of the retention folder, but not to the items in the retention folder itself.

  To implement the AllSubfolders option, you must define the retention folder twice in your XML file: first with the ThisFolderOnly option and then with the AllSubfolders option. For example:

  <RetentionFolder Name="Inbox" RetentionCategory="1-year"
     Expiry="Item" Inheritance="ThisFolderOnly">
     <RetentionFolder Name="Business" RetentionCategory="5-years"
        Expiry="Item" Inheritance="ThisFolderOnly"/>
  </RetentionFolder>
  <RetentionFolder Name="Inbox" RetentionCategory="1-year"
     Expiry="Item" Inheritance="AllSubfolders">

  This ensures that the folder persists as a retention folder in your users' archives and stops them from renaming or removing it.

  When you define the attributes of any subfolders of this retention folder, you must only do so within the first <RetentionFolder> node in the pair of nodes (that is, the node that specifies an inheritance setting of ThisFolderOnly). So, the example above defines the attributes of the "Business" subfolder within the first <RetentionFolder> node, but it does not do so within the node that has the inheritance setting of AllSubfolders.