When people ask you the question “got a couple of seconds?”, they almost never mean it literally. However, when it comes to searching your enterprise’s data, taking that question literally may be the key to responding to discovery requests in a timely manner.
You're probably not surprised to hear that most data within organizations is stored in the cloud today. In fact, 96% of companies are using at least one public cloud, and 60% of business data is now stored in the cloud. On average, workers use 36 cloud-based services every day, and the average enterprise uses 1,295 cloud services.
Chances are, your organization is one of those that is using the cloud, probably on an increasing basis. In fact, your organization may be using Microsoft 365 Purview or Google Workspace for everything from email to office files and much more. And you probably think those platforms are suitable for getting your data out when you need it. But, in many cases, they may not be.
While we're seeing much more evidence in eDiscovery coming from other ESI sources like Slack, Microsoft Teams, and from text messages stored in mobile devices, email is still the most likely source of responsive ESI in litigation today. After all, email remains a dominant communication tool in the business world, with the average employee sending and receiving an average of 126 business emails per day. As you can imagine, those emails add up quickly! The ability to manage that email effectively is key to being able to respond to litigation requests in a timely manner, especially when your organization has a lot of litigation to address.
Email journaling is a process used in the management of electronic communications where a copy of every email sent and received by selected email accounts is collected and stored in a separate, secure location. This is typically done to ensure compliance with legal, regulatory, or organizational policies regarding record-keeping and information management. Here are some key benefits and uses of email journaling:
Email journaling has become a critical component for businesses that need to ensure the integrity, availability, and confidentiality of their email communications for compliance, monitoring, security, and eDiscovery purposes.
Assuming we’ve convinced you of the benefits of email journaling, the next logical question is what email journaling solution should your organization be using?
If you're using Microsoft 365, you might be inclined to use that solution for email journaling. However, just as Microsoft 365 Purview has several existing limitations regarding eDiscovery, those limitations also impact the ability to conduct searches and identify potentially responsive emails quickly. Not to mention that even getting to indexing when the maximum advanced indexing throughput is 2GB per hour makes it difficult to get started, much less retrieve emails quickly when litigation deadlines are looming.
That’s why we asked the question at the beginning of this post – “got a couple of seconds?” While that question is almost never asked literally, it can be asked literally when talking about Veritas Alta™ Archiving. Why? Because customers of Alta archiving & Veritas Alta™ eDiscovery can expect search results in two seconds when searching journaled email archives. That’s not just an idle promise – it’s actually in our Service Level Agreement with our customers.
Veritas Alta archiving also helps you:
Litigation deadlines are typically unmovable, which means you can’t afford to miss them. While your organization might be inclined to use the email journaling capabilities associated with M365, you may pay the price when struggling to meet your discovery deadlines. Failing to meet deadlines can lead to sanctions in your case.
No matter how busy you are, who doesn’t have a couple of seconds to perform an eDiscovery search? The ability to find potentially responsive emails quickly is more important than ever. Regardless how many other sources of ESI become important, email has continued to be the “go-to” resource for most evidence in litigation. Consider using an email archiving and journaling solution that supports your discovery needs and streamlines the process of identifying email evidence in your cases.
For more regarding how Veritas Alta™ can support your Archiving needs, click here.