Arctera Enterprise Vault™ eDiscovery Administrator's Guide

Last Published:
Product(s): Enterprise Vault (15.2)
  1. Configuring eDiscovery: Desktop Client
    1. Importing configuration data from an XML file
      1.  
        About importing configuration data
      2.  
        Format of the Dataload.xml file
      3.  
        Importing the configuration data
    2.  
      Specifying the Windows domains with which to synchronize employee details
    3.  
      Setting up custom message types
    4. Setting eDiscovery system configuration options
      1.  
        Ad Hoc Searches configuration options
      2.  
        Auditing configuration options
      3.  
        Diagnostics configuration options
      4.  
        Document Conversion configuration options
      5.  
        Export/production configuration options
      6.  
        General configuration options
      7.  
        Home Page configuration options
      8.  
        Item Prefetch Cache configuration options
      9.  
        Item Prefetch Cache (Advanced) configuration options
      10.  
        Policy Integration configuration options
      11.  
        Profile Synchronization configuration options
      12.  
        Reviewing configuration options
      13.  
        Search configuration options
      14.  
        Security configuration options
      15.  
        System configuration options
      16.  
        Vault Directory Synchronization configuration options
  2. Setting up and assigning roles
    1.  
      About the predefined eDiscovery roles
    2. About the eDiscovery permissions
      1.  
        About the facility to allow or deny permissions
    3.  
      Creating eDiscovery roles
    4.  
      Editing the properties of eDiscovery roles
    5.  
      Assigning eDiscovery roles to users
    6.  
      Deleting eDiscovery roles
  3. Working with cases
    1.  
      About eDiscovery cases
    2.  
      Opening new eDiscovery cases
    3.  
      Checking the progress of eDiscovery cases
    4. Implementing analytics in eDiscovery cases
      1.  
        Enabling a eDiscovery case for analytics
      2.  
        Monitoring the progress of analytics data collection
      3.  
        Pausing and resuming analytics on a eDiscovery case
      4.  
        Speeding up analytics data collection in low-bandwidth environments
      5.  
        Disabling analytics on a eDiscovery case
    5.  
      Deleting eDiscovery cases
  4. Setting up review marks and tags
    1.  
      About review marks
    2.  
      Creating review marks
    3.  
      How retained marks work
    4.  
      Editing review marks
    5.  
      Customizing the review marks that are associated with individual cases
    6.  
      Creating tags
    7. Creating tag groups
      1.  
        Creating a single-choice tag group
      2.  
        Creating a multiple-choice tag group
  5. Using rules to mark and tag items automatically
    1.  
      About analytics rules
    2. Creating analytics rules
      1.  
        About the search attributes
      2. About the operators
        1.  
          Guidelines on using the NEAR operator condition in eDiscovery rules
      3.  
        About SQL Server stopwords
    3.  
      Overriding manual categorization
    4.  
      Editing analytics rules
    5.  
      Changing the priority levels of marking rules
    6.  
      About tagging rules
    7. Manually editing queries in analytics rule definition language (RDL)
      1.  
        Using parentheses to set Boolean precedence in analytics RDL
      2.  
        Using stemming in analytics RDL
      3.  
        Specifying custodian and target values in analytics RDL
    8.  
      Deleting analytics rules
  6. Using Custodian Manager
    1.  
      About Insight eDiscovery Custodian Manager
    2.  
      Guidelines on using Insight eDiscovery Custodian Manager
    3.  
      Setting up custodians
    4.  
      Setting up custodian groups
    5.  
      Setting up custom custodian attributes
    6.  
      Setting the primary custodian attribute
    7.  
      Specifying the user account under which to synchronize custodians
    8.  
      Synchronizing with entire Active Directory domains and Domino servers
    9.  
      Setting the configuration options for Insight eDiscovery Custodian Manager
  7. Searching for items
    1. About searching with eDiscovery
      1.  
        Limitations on searching certain types of Skype for Business content
    2.  
      Creating and running eDiscovery searches
    3.  
      About the search criteria options
    4.  
      Guidelines on conducting effective searches
    5.  
      Pausing and resuming eDiscovery searches
    6.  
      About the Monitor Searches tab
    7.  
      Selecting the archives in which to search
    8.  
      Specifying the details of custom search attributes
    9.  
      Restricting search results to correspond to Surveillance departments
    10. Defining email targets with Address Manager
      1.  
        Setting up targets
      2.  
        Adding targets to target groups
    11. Building eDiscovery search schedules
      1.  
        Setting up new search schedules
      2.  
        Examples of recurring search schedules
    12.  
      Setting up custom message types
    13.  
      Using eDiscovery to search archived Skype for Business content
  8. Manually reviewing items
    1. About reviewing with eDiscovery
      1.  
        Limitations on reviewing certain types of Skype for Business content
    2.  
      About the Review pane
    3.  
      Filtering the items in the Review pane
    4. Searching within the review set
      1.  
        Conducting quick searches
      2.  
        Conducting advanced searches
    5.  
      Finding all items in the same conversation
    6.  
      Assigning review marks and tags to items
    7.  
      Adding comments to items
    8.  
      Viewing the history of items
    9.  
      Displaying printable versions of items
    10.  
      Downloading the original versions of items
    11.  
      Copying the item list to the Clipboard
    12. Deleting items from Enterprise Vault archives
      1.  
        Limitations on reviewing items after you have deleted them
    13.  
      Changing how the Review pane looks
    14.  
      Setting your Review pane preferences
  9. Working with research folders
    1.  
      About research folders
    2.  
      Creating research folders
    3.  
      Editing the properties of research folders
    4.  
      Copying items to research folders
    5.  
      Reviewing the items in research folders
    6.  
      Exporting items from research folders
    7.  
      Giving other users access to your research folders
    8.  
      Removing items from research folders
    9.  
      Converting research folders into cases
    10.  
      Deleting folders
  10. Exporting and producing items
    1. About exporting and producing items
      1.  
        Limitations on exporting certain types of content
    2.  
      How exporting differs from producing
    3.  
      Performing an export or production run
    4.  
      About the limits on the number of simultaneous export and production runs
    5.  
      Identifying the archives that contain duplicates of a specific item
    6.  
      How to optimize export and production runs
    7.  
      Making the export IDs or Bates numbers visible in Microsoft Outlook
  11. Creating and viewing reports
    1.  
      About the eDiscovery reports
    2. Enhanced reporting
      1.  
        Configuring a reporting endpoint
      2.  
        Authentication
      3. Departments API
        1.  
          Departments - List
      4. Roles API
        1.  
          Roles - List
        2.  
          Roles - List by filters
      5. Users API
        1.  
          Users - List
      6. UserRoles API
        1.  
          UserRoles - List by filters
      7. ItemMetrics API
        1.  
          ItemMetrics - List
        2.  
          ItemMetrics - List by filter
      8. Evidence of Review by Department API
        1.  
          EvidenceOfReviewByDept - List by filter
      9. Evidence of Review by User API
        1.  
          EvidenceOfReviewByUser - List by filter
      10.  
        Supported OData query options
      11.  
        Supported reporting endpoint API filters and their values
      12.  
        Responses
    3.  
      Creating eDiscovery reports
    4. Available eDiscovery reports
      1.  
        Archive Source report
      2.  
        Case History report
      3.  
        Export Run Duplicates report
      4.  
        Item Detail report
      5.  
        Legal Holds report
      6.  
        Production Run report
      7.  
        Production Run Duplicates report
      8.  
        Productions report
      9.  
        Searches report
      10.  
        Security report
    5.  
      Viewing existing reports
    6. Accessing reports through the OData web service
      1.  
        Available eDiscovery datasets
      2.  
        Accessing the eDiscovery datasets
      3.  
        Using the OData service with Microsoft Excel
      4.  
        Using the OData service with Microsoft SQL Server Reporting Services (SSRS)
    7.  
      Configuring a Power BI template for reporting
  12. Appendix A. Enterprise Vault properties for use in eDiscovery searches
    1.  
      About the Enterprise Vault search properties
    2.  
      System properties
    3.  
      Custom Enterprise Vault properties
    4.  
      Custom Enterprise Vault properties for File System Archiving items
    5.  
      Custom Enterprise Vault properties for SharePoint items
    6.  
      Custom Enterprise Vault properties for Surveillance-processed items
    7.  
      Custom properties for use by policy management software
    8.  
      Custom properties for Enterprise Vault SMTP Archiving
  13. Appendix B. Troubleshooting
    1.  
      Display issues when you open a eDiscovery website in Internet Explorer 10 or later
    2.  
      Vault stores not displayed in the eDiscovery web client
    3.  
      Full-text search indexing is disabled by default in SQL Server
    4.  
      TNEF-encoded attachments to Internet Mail (.eml) messages may not be readable after you export the messages from a review set
    5.  
      Synchronization errors after you rename the SQL Server computer
    6.  
      Performance counter errors when the eDiscovery Manager service starts
    7.  
      SQL Service Broker warning when restoring a customer database to a different server
    8. Issues with Insight eDiscovery Custodian Manager
      1.  
        Insight eDiscovery Custodian Manager lets you synchronize multiple custodians with the same Active Directory account
      2.  
        Insight eDiscovery Custodian Manager does not list the members of a custodian group after you delete the group and then restore it by synchronizing with Active Directory
      3.  
        If a custodian belongs to one Active Directory domain but is a member of a group in a second domain, Insight eDiscovery Custodian Manager may not update the custodian's details when it synchronizes with the second domain
      4.  
        Insight eDiscovery Custodian Manager fails to synchronize with Domino LDAP users and groups whose names contain certain double-byte characters
    9.  
      Troubleshooting Privileged Delete failures

Vault Directory Synchronization configuration options

Use these settings to configure when eDiscovery synchronizes with the Enterprise Vault archives.

Archive registration/deregistration task period (minutes)

Specifies the frequency in minutes with which to run the archive registration/deregistration task. The default is 60 minutes. To prevent the accidental deletion of Enterprise Vault archives whose contents appear in the eDiscovery review set or search results, this task registers an interest in the archives. The task also discards existing archive registrations when they are no longer required.

See also the options "Enable archive registration task" and "Discard existing archive registrations after you turn off 'Enable archive registration task'".

Archive selection page size

Specifies the maximum number of Enterprise Vault archives to display on a single page during archive selection. By default, eDiscovery lists a maximum of 100 archives. If the number of available archives exceeds the value that you specify here, eDiscovery displays some extra hyperlinks so that you can page through the archives.

Automatically enable new Vault Stores in departments/cases

Specifies whether, when a new vault store is created, eDiscovery automatically includes it in searches.

The options are as follows:

  • 1. New vault stores are never automatically enabled.

  • 2. New vault stores are always automatically enabled.

  • 3 (default value). New vault stores are automatically enabled when all the other vault stores in the same site are already enabled.

Discard existing archive registrations after you turn off 'Enable archive registration task'

Specifies whether to keep or discard any existing archive registrations if you choose to disable the archive registration task. By default, Enterprise Vault keeps the existing archive registrations after you disable the task.

See also the options "Archive Registration task period (minutes)" and "Archive registration/deregistration task period (minutes)".

Enable archive registration task

Specifies whether to enable or disable the archive registration task. By default, the task is enabled. If you disable it, a message prompts you to choose the required setting for the option "Discard existing archive registrations after you turn off 'Enable archive registration task'".

See also the option "Archive Registration task period (minutes)".

Enable new archives for search

Specifies whether, when a new Enterprise Vault archive is synchronized and added to a vault store, it is automatically included in the list of archives in which eDiscovery can conduct searches.

The options are as follows:

  • 0. Do not enable new archives.

  • 1 (default value). Enable new archives in the application-wide list of archives that is available to all cases.

  • 2. Enable new archives in the application-wide list of archives and in cases where the case administrator has customized the list of searchable archives.

Synchronize archives on search

Specifies whether to synchronize all the archives when running a new search. By default, eDiscovery does not synchronize all the archives.

Synchronize Retention Categories on search

Specifies whether to synchronize all the retention categories when running a new search. By default, eDiscovery does not synchronize all the retention categories.

Synchronize thread checking period (sec)

Specifies the frequency in seconds with which eDiscovery synchronizes with the Enterprise Vault archives. The default is 21600 (six hours). For best results, you may want to change the synchronization period to 3600 (one hour).

The more frequently synchronization occurs, the greater the load on the eDiscovery database. However, if the synchronization is not frequent enough, eDiscovery may take a long time to recognize new archives, vault stores, and retention categories.

Synchronize Vault Stores when viewing Department/Case properties

Specifies whether to synchronize the vault stores when displaying the properties page for a case. By default, eDiscovery does not synchronize the vault stores.