Enterprise Vault™ Reporting

Last Published:
Product(s): Enterprise Vault (14.3)
  1. About this guide
    1.  
      Introducing this guide
    2. Where to get more information about Enterprise Vault
      1.  
        Enterprise Vault training modules
  2. Introducing Enterprise Vault Reporting
    1.  
      About Enterprise Vault Reporting
    2.  
      About Enterprise Vault Reporting's reports
    3.  
      How Enterprise Vault Reporting works
    4. How FSA Reporting works
      1.  
        About the FSA Reporting proxy servers for non-Windows file servers
      2.  
        FSA Reporting proxy server requirements
      3. About the FSA Reporting databases
        1.  
          About maintaining the FSA Reporting databases
        2.  
          About the FSA Reporting user account
  3. Overview of implementing Enterprise Vault Reporting
    1.  
      Implementing Enterprise Vault Reporting
  4. Installing Enterprise Vault Reporting
    1.  
      Where and when to install Enterprise Vault Reporting
    2.  
      Prerequisites for Enterprise Vault Reporting
    3.  
      Enterprise Vault reports that require monitoring or auditing to be enabled
    4.  
      Preparing for the installation of Enterprise Vault Reporting
    5.  
      Installing the Enterprise Vault Reporting component
  5. Configuring Enterprise Vault Reporting
    1.  
      About configuring Enterprise Vault Reporting
    2.  
      Configuring Enterprise Vault Reporting
    3.  
      Checking that the configuration of Enterprise Vault Reporting was successful
    4.  
      Enabling the synchronization of Enterprise Vault RBA role membership
    5.  
      Reconfiguring the data access settings for Enterprise Vault Reporting
  6. Configuring FSA Reporting
    1.  
      Configuring FSA Reporting
    2. Preparing for an FSA Reporting proxy server
      1.  
        Preparing a Celerra/VNX device to work with an FSA Reporting proxy server
    3.  
      Adding a file server as an archiving target with FSA Reporting data collection enabled
    4.  
      Enabling FSA Reporting data collection for an existing target file server
    5.  
      Enabling or disabling FSA Reporting data collection for a file server target volume
    6.  
      Setting the defaults for FSA Reporting data collection
    7.  
      Setting the storage location for FSA Reporting's temporary files
    8.  
      Verifying the placeholders on Dell EMC Celerra/VNX devices
    9.  
      Including NetApp filer snapshot folders in FSA Reporting scans
    10.  
      Checking that the configuration of FSA Reporting was successful
  7. Accessing the reports
    1.  
      About accessing Enterprise Vault Reporting's reports
    2. Administrator roles that provide access to Enterprise Vault Reporting's reports
      1.  
        Administrator roles that provide access to Enterprise Vault Reporting's operation reports
      2.  
        Administrator roles that provide access to FSA Reporting's reports
    3. Accessing Enterprise Vault Reporting's reports from SQL Server Reporting Services Report Manager
      1.  
        About exporting Enterprise Vault Reporting reports from SQL Server Reporting Services Report Manager
      2.  
        About scheduling Enterprise Vault Reporting reports in SQL Server Reporting Services Report Manager
    4.  
      Accessing Enterprise Vault Reporting's reports from the Administration Console
  8. Managing FSA Reporting
    1.  
      Managing FSA Reporting
    2.  
      Viewing the status of FSA Reporting
    3.  
      Running an unscheduled FSA Reporting scan on a file server
    4.  
      Stopping FSA Reporting scans
    5.  
      Disabling all FSA Reporting data collection
    6.  
      Changing the default FSA Reporting data collection schedule
    7.  
      Changing a file server's FSA Reporting database
    8. Maintaining the FSA Reporting databases
      1.  
        Trimming the FSA Reporting database history tables
      2.  
        Determining whether an FSA Reporting database is in purging job maintenance mode
      3.  
        Changing the schedule for an FSA Reporting database purging job
      4.  
        Running the FSA Reporting database purging job manually
    9.  
      Changing the FSA Reporting proxy server for a non-Windows file server
    10.  
      Modifying the FSA Reporting data collection parameters
    11.  
      Obtaining data for a specific file type in the FSA Reporting reports
    12.  
      Upgrading the FSA Agent
  9. Troubleshooting Enterprise Vault Reporting
    1.  
      About troubleshooting Enterprise Vault Reporting
  10. Appendix A. Report overviews
    1. The Enterprise Vault Reporting operation reports
      1.  
        Archive Quota Usage report
      2.  
        Archived Items Access report
      3. Archived Items Access Trends report
        1.  
          Sample output from the Archived Items Access Trends report
      4.  
        Content Provider Ingest History report
      5.  
        Content Providers Licensing and Usage Summary report
      6.  
        Domino Mailbox Archiving Status report
      7.  
        Domino Server Journal Mailbox Archiving Health report
      8.  
        Domino Server Journal Mailbox Archiving Trends report
      9.  
        Enterprise Vault Server 24-hour Health Status report
      10.  
        Enterprise Vault Server Seven Day Health Status report
      11.  
        Exchange Mailbox Archiving Status report
      12.  
        Exchange Server Journal Mailbox Archiving Health report
      13.  
        Exchange Server Journal Mailbox Archiving Trends report
      14.  
        IMAP usage report
      15.  
        Items Archival Rate report
      16.  
        Move Archive report
      17.  
        Single Instance Storage Reduction by File Type report
      18.  
        Single Instance Storage Reduction per Vault Store Group report
      19.  
        Single Instance Storage Reduction Summary report
      20.  
        SMTP Provisioning report
      21.  
        Vault Store Savesets report
      22.  
        Vault Store Usage by Archive report
      23.  
        Vault Store Usage by Billing Account report
      24.  
        Vault Store Usage Summary report
    2. The FSA Reporting data analysis reports
      1.  
        Archive Points Space Usage Summary report
      2.  
        Drive Space Usage on a Server report
      3.  
        Drive Space Usage Summary report
      4.  
        Duplicate Files on a Server report
      5.  
        Duplicate Files Summary report
      6.  
        File Group Space Usage on a Server report
      7.  
        File Group Space Usage Summary report
      8.  
        Inactive Files on a Server by File Group report
      9.  
        Inactive Files on a Server by User report
      10.  
        Inactive Files Summary report
      11.  
        Storage Summary report
      12.  
        Storage Trends report
      13.  
        File Space Usage on an Archive Point report
      14.  
        Largest Files Per Volume report
      15.  
        Largest Files of a Specified File Type Per Volume report
      16.  
        Top Duplicate Files Per Volume report

Storage Trends report

This FSA Reporting report provides information on storage growth trends for FSA archiving targets on the chosen file server. You can generate a report showing trends on a weekly, monthly, quarterly, or yearly basis.

Note:

The SQL Server Agent service must be running for this report to include any data.

The report shows trends in:

  • Active disk storage size (storage on the file server)

  • Enterprise Vault archive storage size

You can use the trend data from these reports to estimate when the storage capacity is likely to be exceeded both on the file server and within the vault store

If you have configured FSA Reporting to scan all physical drives of a file server, the report includes data for the physical drives.

If Enterprise Vault is not archiving a volume, the report includes only the trending information for the file server's disk storage.

Table: Report input parameters shows the parameters that you specify for this report.

Table: Report input parameters

Parameter

Lets you do this

Site Name

Select an Enterprise Vault site.

Domain Name

Select a domain.

Server Name

Select a server.

Period

Select the data period to use. For example, a monthly period shows changes in size on a monthly basis.

For a Weekly period, the maximum time span for the reporting period is 12 months.

Note:

If you select a Weekly period but the FSA Reporting data collection interval for the target is set to Monthly, then the report shows a data point only once each month, for the week in which the scan happened

Start Year

Select the start year for the reporting period.

Start Month

Select the start month for the reporting period.

End Year

Select the end year for the reporting period.

End Month

Select the end month for the reporting period.

Display Sizes In

Select the units in which to display the storage data sizes.

The report displays storage trends as a graph and a table for each archiving target over the reporting period.

Table: Report output: trend data shows the information that both the graph and the table provide on the trends for each arching target.

Table: Report output: trend data

Item

Description

Size on Disk

File server disk storage size, in the chosen units.

Size in Archive (units)

Enterprise Vault archive storage size, in the chosen units.

Note:

The "Size in Archive" value reflects only those items that are archived from Enterprise Vault 8.0 onwards. The size of archived items was not recorded before Enterprise Vault 8.0.

This data does not take into account any storage savings due to Enterprise Vault single instance storage. The "Single Instance Storage Reduction" operation reports include information on the actual space that is occupied in the Enterprise Vault archives.

Combined Storage

Combined file server and archive storage space, in the chosen units.

Table: Report output: averages data shows the averages data that the report includes in the bottom two rows of the table.

Table: Report output: averages data

Item

Description

Weekly, Monthly, Quarterly, or Yearly Average

The average size over the reporting period.

Weekly, Monthly, Quarterly, or Yearly Average Growth

The average growth in size over the reporting period.