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Enterprise Vault™ Introduction and Planning

Last Published: 2023-09-05

Product(s): Enterprise Vault (14.5)

SMTP Archiving components

Table: Overview of SMTP Archiving components provides an overview of the main components of SMTP Archiving. You can configure SMTP Archiving using the Enterprise Vault Administration Console, or Enterprise Vault PowerShell cmdlets.

Table: Overview of SMTP Archiving components

Component	Description
Enterprise Vault SMTP server	The SMTP server is implemented as the Windows service, Enterprise Vault SMTP service. This service is displayed in the Windows Services Console, but not in the Enterprise Vault Administration Console. The SMTP server manages SMTP connections. It receives messages that are sent to the Enterprise Vault SMTP server by relay Message Transfer Agents (MTAs), such as Exchange Server, or SMTP servers. The Enterprise Vault SMTP server stores the messages as .eml files in the SMTP holding folder.
SMTP Archiving task	The SMTP Archiving task processes the email files in the holding folder as follows: Checks if the routing address in the message is an SMTP target that is enabled for archiving. If SMTP Group or Mailbox Journaling are configured, it also searches for SMTP target addresses in the To, From, CC, BCC, and Sender fields. Applies a policy, stores the messages in the archive, and applies a retention category. When an email has been archived, deletes the file from the holding folder. In SMTP Group Journaling and SMTP Mailbox Journaling, you can change the default behavior for certain messages.
SMTP Provisioning task	The SMTP Provisioning task processes the SMTP provisioning groups. The task assigns the group policy and archives to the target users in each group. The task runs once or twice each day. It processes the highest priority groups first.
SMTP holding folder	The SMTP holding folder is a local folder that is assigned to the SMTP Archiving task. The folder location is in the SMTP Archiving task properties. The Enterprise Vault SMTP server places messages in the folder for the archiving task to process. Messages that the archiving task fails to archive are not deleted automatically from the holding folder. The messages are placed in a Failed subfolder.
SMTP policies	An SMTP policy is assigned to an SMTP target address. The policy defines how the SMTP Archiving task manages journal reports and X-Headers, when archiving messages that contain the target address. The target addresses and provisioning groups to which the policy applies are also displayed in the policy properties. The SMTP policies are displayed in the Administration Console, under Policies > SMTP.
SMTP target addresses	The SMTP target addresses are the SMTP addresses that the Enterprise Vault SMTP server and SMTP Archiving task look for in the messages that are sent to the Enterprise Vault SMTP server. You can add SMTP target addresses as manual targets, or using provisioning groups. SMTP targets are displayed in the Administration Console, under Targets > SMTP.
SMTP provisioning groups	The SMTP provisioning groups let you apply policies and other settings to multiple SMTP targets at the same time. SMTP targets in the groups can be Active Directory users or SMTP addresses that are not associated with an Active Directory account. The SMTP provisioning groups are displayed in the Administration Console, under Targets > SMTP > Provisioning Groups.
SMTP archives	You can create SMTP journal archives. These are displayed in the Administration Console, under Archives > SMTP. If you configure SMTP Journaling or SMTP Group Journaling, the SMTP Archiving task can store SMTP messages in the following types of archives: SMTP, Shared, Exchange Journal, and Domino Journal. For SMTP Mailbox Journaling, only Internet Mail and Exchange Mailbox archives are supported.