Veritas Enterprise Vaultâ„¢ Guide for Notes Users

  • Modified Date: 2017-08-10

About Veritas Enterprise Vault and your Notes mail database

Enterprise Vault automatically moves items from the folders in your Notes mail database to a storage area that is called a vault. This process is called archiving. Enterprise Vault runs automatically and usually performs archiving at off-peak times.

After Enterprise Vault archives items, they remain available to you in Notes. Most administrators set up Enterprise Vault so that there is a shortcut in your mail database to each archived item. A shortcut replaces the item in the mail folder and provides instant access to the archived item.

For example, Figure: Enterprise Vault features in Notes shows a mail database that contains multiple shortcuts to archived items.

Figure: Enterprise Vault features in Notes

remap = print_pdfEnterprise Vault features in Notes

A shortcut looks like the original item and behaves in a similar way. So, you can open an email from its shortcut, forward and reply to the email, and copy or move it to another folder. You can double-click the shortcut to view the contents of the original item.

Although archiving is automatic, your administrator may have set up Enterprise Vault so that you can choose to do one or both of the following:

  • Store items in the vault yourself at any time. When you store an item, Enterprise Vault adds it to your vault as an archived item. Enterprise Vault treats the items that you have stored in the same way as any other archived item.

  • Restore archived items; that is, move or copy archived items back into your mail database in their original format. You do not need to restore archived items to forward them or reply to them, or to perform other actions.

Normally, items are archived from all folders in your mail database except the Trash folder. As Enterprise Vault does not archive the Trash folder, you should empty this folder regularly.

If you have a local mail replica for offline work, Enterprise Vault can create a Vault Cache database for you locally, in addition to your online vault. By double-clicking a shortcut in the local mail replica, you can fetch the associated archived item from your Vault Cache.

About Veritas Enterprise Vault and your Notes mail database

Enterprise Vault automatically moves items from the folders in your Notes mail database to a storage area that is called a vault. This process is called archiving. Enterprise Vault runs automatically and usually performs archiving at off-peak times.

After Enterprise Vault archives items, they remain available to you in Notes. Most administrators set up Enterprise Vault so that there is a shortcut in your mail database to each archived item. A shortcut replaces the item in the mail folder and provides instant access to the archived item.

For example, Figure: Enterprise Vault features in Notes shows a mail database that contains multiple shortcuts to archived items.

Figure: Enterprise Vault features in Notes

remap = print_pdfEnterprise Vault features in Notes

A shortcut looks like the original item and behaves in a similar way. So, you can open an email from its shortcut, forward and reply to the email, and copy or move it to another folder. You can double-click the shortcut to view the contents of the original item.

Although archiving is automatic, your administrator may have set up Enterprise Vault so that you can choose to do one or both of the following:

  • Store items in the vault yourself at any time. When you store an item, Enterprise Vault adds it to your vault as an archived item. Enterprise Vault treats the items that you have stored in the same way as any other archived item.

  • Restore archived items; that is, move or copy archived items back into your mail database in their original format. You do not need to restore archived items to forward them or reply to them, or to perform other actions.

Normally, items are archived from all folders in your mail database except the Trash folder. As Enterprise Vault does not archive the Trash folder, you should empty this folder regularly.

If you have a local mail replica for offline work, Enterprise Vault can create a Vault Cache database for you locally, in addition to your online vault. By double-clicking a shortcut in the local mail replica, you can fetch the associated archived item from your Vault Cache.

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