Data Insight

Data Classification, File Analysis & Access Controls

Reduce risk and improve accountability by analysing and classifying your data.

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Predict an information crisis before it happens

Data Insight gives you the analytics, tracking and reporting necessary to deliver organisational accountability for file use and security. Designed to manage the needs of organisations with petabytes of data and billions of files, Data Insight integrates with archiving and security solutions to prevent data loss and ensure policy-based data retention.

  • Automate governance through workflows and customisation
  • Drive efficiencies and cost savings in your unstructured data environment
  • Maintain regulatory compliance for information access, use and retention
  • Protect confidential information from unauthorised use and exposure

Control data

Reduce costs and consistently apply policies

  • Get robust, easy-to-use reporting on duplicate, stale and orphaned data
  • Use the only directly integrated file analysis and archiving solution, moving target data automatically to Enterprise Vault
  • Enable content owners to easily apply policies through a self-service portal

Analyse user behaviour

Leverage a user-centric lens for user risk

  • Use pioneering file analytics to identify potential access issues or malicious insider behaviour based on metadata and user activity
  • Profile users based on social interactions and roles, recognising peculiar relationships
  • Facilitate user behaviour changes with a prebuilt remediation workflow

Automatically flag anomalies

Get proactive about potential exposure

  • Use proprietary algorithms to collate profiles, behaviour and content sensitivity in easy-to-consume User Risk Scores
  • Leverage the only directly integrated file analysis, data loss prevention (DLP) and archiving solution
  • Highlight nonmalicious access risks like negligent employees or exposed shares to administrators

New in Data Insight 6.1

Integrated Classification Engine powers advanced risk intelligence

New machine learning capabilities blend insights from content classification, metadata analytics and user activity to fuel next-generation risk discovery.

  • New! Integrated Classification Engine powers continuous and on-demand scanning to illuminate sensitive and risky data
  • New! Deep Learning Prioritisation enables smart classification scanning, where the riskiest assets are first to be uncovered
  • New! Hit List Interrogation allows investigators to establish protocols for classification that ensure the most sensitive data is tagged and managed within hours of creation

Control data proliferation and costs

Make intelligent decisions about your data

Simplify the decision-making associated with growing unstructured data using an integrated file governance solution – Data Insight and Enterprise Vault file system archiving (EV FSA) – to assess the value of your information assets and make informed information protection and deletion choices. Use Data Insight to classify your information based on ownership, age and access. Then analyse your file system characteristics and develop policies to eliminate waste and reduce risk through multiple use cases.

  • Identify what data you should keep, for how long, and what data you can defensibly delete
  • Locate sensitive data and provide additional protection during migrations
  • Cull outdated files from discoverable sources and improve review speeds

Practise data access governance

Ensure everyone can’t access everything

Organisations need to remain in compliance with data use and entitlement policies driven by external regulations as well as internal audits. Data Insight ensures compliance by giving you the power to review and manage access controls without IT assistance. Plus, you can automate the process of user access or entitlements review – a requirement for regulatory compliance.

  • Create a detailed audit trail of who accessed which data and when they made changes
  • Identify the data owners and custodians you need to engage for policy and compliance efforts
  • Leverage data ownership identifications and access permissions visibility for entitlements review
  • Use a flexible query interface for business process integration and support for third-party applications and workflows

Investigate user risk

Identify malicious versus unusual behaviours

Although anomalous behaviour can often be benign, in some cases it indicates employees, vendors or contractors who are acting in a malicious – or at least a suspicious – manner. Big data analytics in Data Insight provide the power and process for advanced anomaly detection on a big data cluster. This process lets administrators capture file and user activity for billions of actions and use big data capabilities to create trend lines and identify strange outliers.

  • Apply a user-centric lens to your unstructured data
  • Enable administrators to monitor and track the file activity, access and behaviour trends of particular employees
  • Search and track access permission changes to gain insights into access and compliance risks

Protect against data theft and exposure

Expose the risks hidden in your data

Keeping up with storage costs is just one challenge of enterprise data growth. With petabytes of information scattered across the globe, it’s difficult to guess where the risks in your information are hiding and what potential liability or exposure your organisation may have. And without visibility into your information, latent risks may be more damaging than any server or infrastructure costs.

  • Prioritise risky data with easy-to-interpret User Risk Scores
  • Access justification and confidence level information for potential threats through the User Risk Dossier
  • Proactively identify hot spots with advanced algorithmic anomaly identification

See data's dark side ›

Meet new regulatory requirements

Ensure visibility and monitoring of personal data use

The new General Data Protection Regulation (GDPR) represents a fundamental reshaping of how organisations need to manage, process and store the personal data of EU citizens. It places appropriate controls around the use of collected personal data, dictates requirements to comply with those controls, and defines substantial fines to be levied in the event of non-compliance. That means your organisation must be able to identify the entire inventory of an individual’s data, access its risk status and monitor it for non-compliance.

  • Create a detailed audit trail of who accessed which data and when they made changes to document the confidentiality and integrity of data access for compliance
  • Identify data owners and understand your permissions and detailed access history to create an effective data protection process
  • Automate the policy application process and engage experts in facilitating decisions with a self-service portal

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*Disclaimer: The Gartner Peer Insights Customers’ Choice badge is a trademark and service mark of Gartner, Inc., and/or its affiliates, and is used herein with permission. All rights reserved. Gartner Peer Insights Customers’ Choice constitute the subjective opinions of individual end-user reviews, ratings and data applied against a documented methodology; they neither represent the views of, nor constitute an endorsement by, Gartner or its affiliates.